When revenue is greater than costs, a business is making a profit.Where revenue is less that costs,the business is making a loss.The point where the amount of revenue is equal to the amount of costs is called the break even point.At this point the business is making neither a profit nor a loss.
Some definitions:
breakeven:the point where a business is making neither profit nor loss.
contribution:a method of using breakeven to show how much(if anything)each product contributes to profit.
Moving breakeven:
If a business is making a loss,it can try to make changes.It can seek either to lower costs or to increase revenue.Managers can use breakeven as a tool to help them predict what might happen as a result of such changes.
Contribution
The example we have been looking at assumes a single product,and that all output is sold.Obviously this is not always the case.To see how each product is doing,managers can use the contribution method.This is looks at the contribution to overall revenue from the sale of each product.Contribution is calculated by taking the variable costs of a product away from its revenue.The formula for working out the number of sales necessary to break even is:
Formula:
breakeven sales=fixed costs/contribution
It is also important for a business to look at revenue -that is,actual sales -rather than the number produced,as some products may not be sold.
Financial documents
Think about a transaction that you have carried out in a shop.What paperwork was involved?What about if you ordered something online?When you buy something in a shop you are entitled to a receipt,to show that you have paid for the goods.The business also keeps a record of the purchase.
Some definitions:
B2B:the abbreviation for "business-to-business"transactions
B2C:the abbreviation for "business-to-consumer"transactions
transaction:the term used for buying and selling a good or service
Business-to-consumer transactions(B2C)
The process of ordering,buying and paying for something involves records.Imagine buying a present from a catalogue.You order it,it is delivered with a request for payment, you pay for it.Buying from the internet is similar.You order the good,usually pay for it then and there,and receive a receipt to print off.The business then delivers it.If you are unhappy with it,you can return it and get a refund.
Business-to-business transactions(B2B)
Business-to-business transaction are not much different.If a business wants to buy something,say stock for sale or raw materials,it will buy it from another business.There are three phases to the transaction:the order,the delivery and the payment.Each has its own special document to make sure that each business has a record of the transaction .
The order
Another word for"buy"is "purchase".Business use a purchase order to say what they want to buy,how much they want and what they expect to pay.Between businesses,it is rare for payment to be made at this stage.Usually it is made on delivery.
The delivery
The goods are delivered to the buyer,who signs the delivery note to show that the goods have been accepted.The buyer completes its own paperwork to show that the goods have been received.This goods received note is passed to finance so that it knows it can pay for the goods.
The payment
The seller prepares a bill for the buyer,so that it knows how much to pay,when and how .This is called a sales involved .This will match the description of the goods delivered on the delivery note.The buyer then pays for the goods.Another word for payment is"remittance".A remittance advice slip is sent with the payment.This says what the money is for.The seller may then send the buyer a receipt,to show that payment has been accepted.If an order is incomplete or there is a problem with it,the seller may issue a credit note,allowing the buyer credit against a future purchase.
Regular business
If the two businesses trade together regularly,the buyer may have an account with the seller.In this case, the buyer may be invoiced on a regular basis.A record of sales and payments will be kept on a statement of account,prepared by the seller and checked by the buyer.
KEY POINT!
The all transactions ,there are 3 parts:
- the order
- the delivery
- the payment
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